• Assist with day-to-day administrative and front desk operations for the office
• Maintain the front desk area and meeting rooms in a tidy, neat, and orderly condition.
• Coordinate the maintenance and supply of office equipment, such as copier machines, flower arrangements, corporate gifts, pantry supplies, stationery, and a recycling initiative etc.
• Maintain postage records and franking credits, and arrange for courier services and distribution of mail.
• Managing calendars. booking conference rooms and managing of the audiovisual equipment.
• Organize and schedule meetings and annual events such as meetings, logistics, luncheon arrangements, and gift arrangements during festive seasons.
• Maintain and update records of complimentary car park tickets for visitors and guests.
• Assist management members with insurance claims, if required.
• Manage email communications and announcements to staff.
• Providing backup assistance for our Chairman, CEO and COO.
• Work with the Tea Lady in serving visitors and guests.
• Provide administrative support to other departments when required.
• Other tasks as and when required.

Front Desk Management

• Manage the front desk to ensure a positive first impression for guests, answer and direct phone calls and emails to the appropriate departments.
• Handling inquiries and forwarding of calls
• Maintain and update the meeting room booking diary and assist with booking meeting rooms as needed.
• Attend to visitors and prepare meeting rooms for meetings
• Set up the projector and liaise with technical support for meetings when required.
• Ensure meeting rooms are neat and tidy after use.
• Other tasks as and when required.

Requirements

• GCE O level.
• 1-3 years of working experience in front desk/reception admin functions 

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

This is in partnership with the Employment and Employability Institute Pte Ltd (e2i).

e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives.

By applying for this role, you consent to GMP Recruitment Services (S) Pte Ltds PDPA and e2is PDPA.