Administrative Officer – Temporary

This is a temporary position for a duration of 6 to 8 months,

The Administrative Officer shall have the following qualifications:

Secretarial education or equivalent training and experience;

Good command of the English language;

Excellent typing skills;

Excellent knowledge of computer programs;

Good communication skills as well as the ability to work within a team.

The Administrative Officer is responsible for:

Manage local and coordinate overseas mail logistics;

Preparing and sending mail on board the vessels as specified in the Management System;

Perform general administrative support duties as required and maintain office supplies;

Coordinate document handling (printing, scanning, copying) and communication (calls, mail

distribution);

Maintain and update staff contact lists and directories;

Manage offsite archived file storage and document records;

Compile and report quarterly paper consumption and staff statistics to the QSHE department;

Provide weekly updates of the travel plans and circulation of public holiday notifications to local

offices, other branches and third parties;

Arrange hotel bookings for staff and vessel masters;

Assist with employee registration and coordinate with external vendors on medical insurance

claims;

Prepare authorizations for bi-annual medical check-ups for travelling staff;

Coordinate Staff pass applications and manage access housekeeping;

Support HR in maintaining training records, course enrollments and preparing onboarding

matters for new joiners;

Maintain marketing e-shop stock and coordinate gift distribution;

Verify office requisition invoices and process phone bills expenses to the management;

Perform ad-hoc tasks and duties as assigned by management or department heads.

The Administrative Officer reports to and is accountable to the HR Manager Asia Region