Job Responsibilities

• Develop, review, and improve administrative systems, policies, and procedures.
• Lead and supervise daily operations including reception, mailroom operation and office management
• Monitor costs and expenses for the office management functions including office supplies and equipment and prepare budget for office management section
• Work closely with internal stakeholders on matters relating to office management
• Coordinate with landlord and Building Managing Agent (MA) on matters relating to office management
• Spearhead digitization of documents and record management
• Oversee office renovation
• Workplace Safety and Health (WSH) Committee
  • Develop, implement and maintain WSH plans to ensure continuous improvement in WSH performance and compliance
  • Ensure compliance with the WSH Act, other relevant legislation, and contractual WSH requirements to ensure the safety of all personnel
  • Conduct regular safety inspections to ensure work activities adhere to WSH standards
  • Identify unsafe work practices or conditions and recommend appropriate control measures
  • Liaise and communicate with contractors regarding WSH matters, ensuring clear and effective communication
  • Follow up on all outstanding safety-related issues to ensure timely resolution
• Fire warden
  • To check with landlord/MA when the fire alarm is triggered
  • Attend tabletop exercise conducted by landlord
  • Prepare attendance list for fire drill exercise
  • Evacuate the staff during fire drill exercise
  • Review and update the evacuation plan as required
• Support human resource operations in the future as part of career advancement
• Handle any other ad-hoc duties as assigned

Job Requirements

• Degree holders in Business Administration or related field
• Minimum 3 years of relevant work experience in office management, facilities management, project management
• Ability to handle and communicate with different stakeholders
• Proficiency in Excel, Words and Powerpoint
• Able to think and work independently and as a team member in a challenging environment

Only shortlisted candidate will be notified.

To apply, please visit to www.gmprecruit.com and search for Job Reference: 24927

GMP Recruitment Services (S) Pte Ltd | EA Licence: 09C3051 | EA Personnel: Jaremy Ong | Registration No: R1876766